The Ministry of Corporate Affairs (MCA) requires all Directors who have been allotted a Director Identification Number (DIN) to file the DIR 3 KYC form annually. This ensures the government has up-to-date personal details of directors in the official registry. The compliance is crucial for maintaining active DIN status and avoiding penalties.
What is the DIR 3 KYC Form?
The DIR 3 KYC is a form that every individual holding a DIN must submit to update their KYC (Know Your Customer) details. This form includes basic personal information like:
Director’s Name
Nationality
Date of Birth
Permanent Address
Mobile Number and Email Address
PAN (Permanent Account Number)
Aadhar (mandatory for Indian citizens)
Passport (for foreign citizens or those holding one)
Who Needs to File the DIR 3 KYC Form?
Any director who has been allotted a DIN on or before the 31st of March of the relevant financial year must submit the DIR 3 KYC form. This includes those whose DIN status is currently “disqualified.” The form must be filed even if the DIN has not been used for any directorship or corporate activity.
Due Date for Filing DIR 3 KYC
The DIR 3 KYC form must be filed annually, and the typical deadline for submission is 30th September of each year. This deadline applies to directors who were allotted DIN on or before 31st March of the previous financial year. Failure to file within this timeframe results in penalties and deactivation of the DIN.
Penalty for Non-Filing of DIR 3 KYC
If the DIR 3 KYC form is not filed by the due date, the DIN is marked as “Deactivated due to non-filing of DIR 3 KYC”. In order to reactivate the DIN, the individual must file the form after the due date along with a penalty of ₹5,000. This late filing fee is mandatory, and the DIN will remain inactive until the compliance is completed.
Key Points on Penalty:
Late Fee Amount: ₹5,000
Payable to: Ministry of Corporate Affairs (MCA)
DIN Deactivation: Non-compliant DINs are deactivated and cannot be used for any corporate activity until the penalty is paid and the form is filed.
How to File the DIR 3 KYC Form?
The form can be filed online through the MCA portal. Directors need to ensure that all personal details are accurate and supported by proper documentation. Filing can be done either by the individual director or through a professional (such as a Chartered Accountant or Company Secretary) with the following steps:
Log in to the MCA portal with your credentials.
Select the ‘DIR 3 KYC’ option under ‘E-forms’.
Fill in the required details, upload necessary documents, and sign the form digitally.
Submit the form and make any necessary payments.
Types of Forms:
DIR 3 KYC: For directors who are filing for the first time or if there has been a change in personal details.
DIR 3 KYC Web: For directors who have already filed their KYC in the previous year and only need to confirm their details without any changes.
Conclusion
The DIR 3 KYC form is a simple but essential compliance requirement for all directors with an allotted DIN. Filing it on time avoids unnecessary penalties and ensures that directors remain in good standing with the MCA. Keep the 30th September deadline in mind to avoid a hefty fine and maintain the active status of your DIN.
The DIR-3 KYC Form is a mandatory filing for all directors holding a Director Identification Number (DIN) as per the Ministry of Corporate Affairs (MCA). This process ensures the validation of the director’s credentials, maintaining updated records within the MCA database. Every director must file this KYC form annually to avoid deactivation of their DIN.
The due date for the DIR-3 KYC form typically falls on 30th September each year. Directors who fail to file within this timeline face penalties, including a late fee of INR 5,000 and the deactivation of their DIN. It can only be reactivated upon filing the KYC form along with the penalty fee.
At IConnect, we emphasize the importance of timely compliance to avoid unnecessary complications and ensure smooth business operations. Stay informed and meet your compliance deadlines with ease.